Manager - Procurement -Real Estate & Construction

Company: NJEDA
Location: Newark
Posted on: January 25, 2023

Job Description:

OverviewJob Summary -Develops, leads and manages the centralized procurement and compliance processes of the Authority, including serving as a Subject Matter Expert (SME) on the most effective approach for procurement of services for Real Estate Development and Construction projects. Leads process improvement efforts and oversees special project planning and administration. -$99,871 - $110,968 - -Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a managers approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.ResponsibilitiesEssential Duties and Responsibilities -

• Assists in develop of and executes department goals to support EDA business objectives; reviews and evaluates overall departmental performance, as projected by Plan. Establishes, communicates and tracks against key metrics.
• Assists Managing Director in the management of the Authoritys procurement process, including responsibility for Real Estate Development and Construction Procurements
  • Develops and deploys procurement policy, practices and procedures necessary to procure essential goods and services for the Authority
  • Evaluates current procurement processes for efficiency and effectiveness
  • Provides technical support on proposal preparation, RFP/RFQ processes; assists business units in crafting effective scopes of work
  • Executes emergency procurement purchases when required
  • Assures procurement policies, practices and procedures comply with all State and Federal laws, executive orders and guidelines
  • Oversees training of delegated purchasing staff on procurement regulations, policies, practices and procedures
  • Ensures compliance with applicable laws by checking required forms have been submitted and correctly completed
  • Acts as the Authoritys Hearing Officer in handling bid protests when they arise
  • Manages and directs the Authority compliance programs:
    • Manages Affirmative Action and Prevailing Wage compliance programs
    • Manages all state-mandated vendor compliance programs including annual certification requirements, pay-to-play disclosure, source disclosure, business registration, and Set-Aside development and reporting
    • Ensures all appropriate notification for compliance is managed consistently with expected timelines
    • Oversees training and counsel on compliance regulations, policies, practices and procedures
    • Develops opportunities to further EDA and State objectives to strengthen Small, Minority, and Women Business Enterprise utilization by tracking and incorporating targeted strategic procurement
    • Oversees compliance related to professionals involved in the issuance of EDA bonds
    • Acts as Ethics Manager/backup Ethics Liaison Officer to the New Jersey State Ethics Commission:
      • Reviews and approves all requests for attendance at events and sponsorships
      • Oversees filing of financial disclosure and conflict of interest forms by employees and board members
      • Manages Advisory Board Non-Disclosure/Confidentiality Agreement filing process
      • Coordinates State Ethics Commission audits
      • Plans and manages annual Authority staff briefings. Oversees new employee and board member ethics orientation. Manages ethics content on the Authoritys Intranet site.
      • Acts as the Authoritys initial point of contact for employees and board members. Provides counsel on ethics matters in accordance with the State of New Jersey Uniform Ethics Code
      • Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer-focused work environment among department, EDA staff and external customers.
      • Ensures department practices and processes are in compliance with EDA policies and guidelines and are consistently applied.
      • Builds, develops, measures and coaches members of direct report team to develop skills and behaviors to enhance performance. Sets staff goals and objectives and reviews staff semi-annually and annually against individual plans. Develops and implements a plan to meet the training needs and succession plan for team.
      • Performs other duties and special projects, as assigned.QualificationsRequired Skills and Abilities
        • Knowledge of state and federal laws, executive orders, rules, regulations, and guidelines governing procurement, compliance, and ethics
        • Knowledge of techniques/procedures essential to procurement through competitive bidding; ability to analyze specifications/bids for the purchase of goods and services
        • Knowledge of legal and insurance/risk terminology
        • Possesses creative problem-solving abilities
        • Ability to understand, negotiate, and craft complex contracts
        • Ability to develop, implement, and measure policies/procedures
        • Ability to organize and chair bid conferences, committees, meetings, and interviews
        • Ability to create and maintain positive, supportive working relationships with subordinates, colleagues, supervisors, and other individuals internal and external to NJEDA; build and develop direct reporting and matrix teams
        • Ability to motivate others beyond their direct authority to implement process improvements and comply with policies and processes; achieve results through others
        • Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; and foster communications with business professionals and EDA staff
        • Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constraints with little or no supervision
        • Must be able to maintain confidentiality and deal effectively and diplomatically with business professionals and EDA staff
        • Demonstrates respectful behavior and promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers
        • Proficiency in Microsoft Office Suite and the ability to learn new software packages -Required Qualifications -Education and Experience Requirements
          • Bachelors Degree with an emphasis in finance, business, process/quality management, law or other related academic degree, and/or equivalent experience
          • Seven to ten years experience in the management of procurement and compliance functions
          • At least five years of supervisory experience
          • Experience improving processes and measuring results preferred -Advanced degree or industry specific certification may be substituted for 1 year of experience -Physical Demands
            • Minimal
            • Ability to work outside normal business hours, as needed -Travel
              • As necessary to events, meetings, businesses, etc. -Certificates and Licenses Required
                • License: Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position. -Note -The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. - This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. -Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. - Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees. - -This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA. -NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs. -Equal Opportunity Employer -Position Requirements -
                  • Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
                  • Must comply with the New Jersey First Act which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
                  • Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.

Keywords: NJEDA, Newark , Manager - Procurement -Real Estate & Construction, Professions , Newark, New Jersey