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Word Processing Supervisor

Company: Forrest Solutions
Location: Newark
Posted on: November 10, 2019

Job Description:

Forrest Solutions (FS) is the nation's first and leading onsite outsourcing and staffing firm providing enterprise-wide people solutions on an onsite outsourced, direct hire, temporary,
We are currently seeking a Word Processing Supervisor to work with a prestigious Law Firm client. This role will be based in Newark, NJ and will provide word processing, administrative and technical support to both legal and non-legal staff for all nine offices.
Essential Functions:

  • Maintain a daily work log and shift report
  • Approve and maintain staff's work schedule
  • Document creation, revision, formatting
  • Analyze, rebuild and stylize documents through DocXtools
  • Generate Tables of Contents and Authorities
  • Cross-referencing
  • Document comparisons using Litera and pdf comparison software
  • Mail merges
  • Transcriptions through tapes and Big Hand
  • Proofreading
  • Overnight mailings
  • Working with pdfs:
    • Conversion to Word
    • Redactions
    • Bates numbering
    • Bookmarking
    • Reducing file size
    • Combining multiple files
    • Separating/extracting documents
    • Typewriter function
    • Capture, print web pages and
    • Video editing
    • Create sharefiles
    • DTE
    • Document downloads
    • Convert documents to/from various formats
    • Sight other computers for hands-on assistance
      Qualifications:
      • Proficient in Word, Outlook, Excel, PowerPoint, Visio
      • Ability to learn new software
      • Demonstrated knowledge of proofreading techniques
      • Flexibility to adjust hours and work the hours necessary to meet operating and business needs
      • Excellent communication and customer service skills, both verbal and written
      • Ability to work independently and use sound judgment
      • Can multi-task and prioritize assignments
      • Able to maintain confidentiality
      • Analytical in identifying problems and formulating solutions
      • Can work under pressure to meet tight deadlines
      • Adaptable and flexible to meet the demands of the job
      • Effective communication with manager, staff and other shift supervisor
        Experience/Education:
        • High School Diploma or equivalent
        • 5+ years administrative and related technical experience
        • Prior supervisory experience highly preferred
        • Advance level proficiency in Microsoft Office
        • Typing at 55 words per minute with 90% accuracy
        • Proofreading proficiency with 90% accuracy

Keywords: Forrest Solutions, Newark , Word Processing Supervisor, Other , Newark, New Jersey

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