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Senior Executive Assistant (Hybrid - Flexible Options)

Company: Broadridge Financial Solutions
Location: Newark
Posted on: November 26, 2022

Job Description:

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career, while helping others along the way, come join the Broadridge team.

We are seeking a Senior Executive Assistant in our New York/Newark office that will support technology leaders, as well as other members of the Executive team.

The Senior Executive Assistant is responsible for providing executive level administrative support, while always maintaining a professional demeanor. This role requires prioritization to complete assignments in a timely manner; ability to network, communicate and interact well with both internal associates and external clients. Additionally, having a desire to support small projects including coordination of stakeholders, presentation creation, and data reporting.

Job Description

Utilize detailed knowledge of company operations, policies and department functions to perform assigned duties, proactively and with minimal direct supervision.

Manage calendars, meetings and related communication and make executive decisions in order to prioritize urgent requests.

Screen and handle phones and emails, conference calls, etc. to ensure messages are communicated accurately.

Handle and craft expense reports and follow up on reimbursements, and other day-to-day responsibilities required to ensure the team is fully supported and enabled.

Schedule and coordinate events and projects and ensure support and requirements are met. Provide onsite support for monthly leadership meetings inclusive of all logistics coordination, room booking, food ordering, and shipping of materials.

Manage and coordinate international and domestic travel.

Coordinate and send out monthly reminders to ensure status reports are submitted in a timely manner.

Set up team meetings.

Examine and approve all Workday requisitions and expense reports for the executive team, and ensure all tasks are approved in a timely manner.

Project work including call scheduling, presentation creation and data reporting

Ability to travel between our New York and Newark at least once a week

Qualifications:

+ Bachelors degree.

+ Directly meaningful experience supporting the executives of a mid-sized-to-large corporation.

+ 7-10 years executive support experience (Pres, VP/EVP).

+ Experience working within a financial organization preferred

+ Must be fluent in Microsoft Office Applications (Word, Powerpoint, Excel, Outlook etc.)

+ Ability to collect and analyze data using excel at minimum

+ Excellent verbal and written communication skills.

+ Ability to prioritize and manage multiple tasks.

+ Excellent time management skills.

+ Ability to present oneself with respect and composure as a representative of the executives and Broadridge.

+ Ability to form strong relationships, identify and leverage other resources within the business to clarify needs, delegate tasks etc. when appropriate.

#LI-NO1

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, or military or veteran status and other protected characteristics protected by applicable federal, state, or local laws. US applicants: Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) to view the "EEO is the Law" poster. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation in the event you are unable or limited in your ability to use or access the Company's career webpage because of your disability. You may request a reasonable accommodation(s) by calling 888-237-7769 or by sending an email to BRcareers@broadridge.com .

Keywords: Broadridge Financial Solutions, Newark , Senior Executive Assistant (Hybrid - Flexible Options), Other , Newark, New Jersey

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