Senior Executive Assistant (Hybrid - Flexible Options)
Company: Broadridge Financial Solutions
Posted on: November 26, 2022
At Broadridge, we've built a culture where the highest goal is
to empower others to accomplish more. If youre passionate about
developing your career, while helping others along the way, come
join the Broadridge team.
We are seeking a Senior Executive Assistant in our New York/Newark
office that will support technology leaders, as well as other
members of the Executive team.
The Senior Executive Assistant is responsible for providing
executive level administrative support, while always maintaining a
professional demeanor. This role requires prioritization to
complete assignments in a timely manner; ability to network,
communicate and interact well with both internal associates and
external clients. Additionally, having a desire to support small
projects including coordination of stakeholders, presentation
creation, and data reporting.
Utilize detailed knowledge of company operations, policies and
department functions to perform assigned duties, proactively and
with minimal direct supervision.
Manage calendars, meetings and related communication and make
executive decisions in order to prioritize urgent requests.
Screen and handle phones and emails, conference calls, etc. to
ensure messages are communicated accurately.
Handle and craft expense reports and follow up on reimbursements,
and other day-to-day responsibilities required to ensure the team
is fully supported and enabled.
Schedule and coordinate events and projects and ensure support and
requirements are met. Provide onsite support for monthly leadership
meetings inclusive of all logistics coordination, room booking,
food ordering, and shipping of materials.
Manage and coordinate international and domestic travel.
Coordinate and send out monthly reminders to ensure status reports
are submitted in a timely manner.
Set up team meetings.
Examine and approve all Workday requisitions and expense reports
for the executive team, and ensure all tasks are approved in a
Project work including call scheduling, presentation creation and
Ability to travel between our New York and Newark at least once a
+ Bachelors degree.
+ Directly meaningful experience supporting the executives of a
+ 7-10 years executive support experience (Pres, VP/EVP).
+ Experience working within a financial organization preferred
+ Must be fluent in Microsoft Office Applications (Word,
Powerpoint, Excel, Outlook etc.)
+ Ability to collect and analyze data using excel at minimum
+ Excellent verbal and written communication skills.
+ Ability to prioritize and manage multiple tasks.
+ Excellent time management skills.
+ Ability to present oneself with respect and composure as a
representative of the executives and Broadridge.
+ Ability to form strong relationships, identify and leverage other
resources within the business to clarify needs, delegate tasks etc.
We recognize that ensuring our long-term success means creating an
environment where everyone is welcome, where everyone's strengths
are valued and where everyone can perform at their best. Broadridge
provides equal employment opportunities to all associates and
applicants for employment without regard to race, color, religion,
sex (including sexual orientation, gender identity or expression
and pregnancy), marital status, national origin, ethnic origin,
age, disability, genetic information, or military or veteran status
and other protected characteristics protected by applicable
federal, state, or local laws. US applicants: Click here
view the "EEO is the Law" poster. If you are a qualified individual
with a disability or a disabled veteran, you may request a
reasonable accommodation in the event you are unable or limited in
your ability to use or access the Company's career webpage because
of your disability. You may request a reasonable accommodation(s)
by calling 888-237-7769 or by sending an email to
Keywords: Broadridge Financial Solutions, Newark , Senior Executive Assistant (Hybrid - Flexible Options), Other , Newark, New Jersey
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