Executive Associate

Company: Fannie E. Rippel Foundation
Location: Morristown
Posted on: May 16, 2022

Job Description:

Job DescriptionSummaryReporting to an Executive Vice President, this role requires excellent administrative and organizational skills, as well as an affinity for a fast-paced, intellectually challenging, and values-driven environment. The Executive Associate handles a wide range of administrative tasks and takes on special projects to support project or organizational goals. The Executive Associate is well organized, flexible, and enjoys the challenges that come with supporting multiple functions, projects, and people in a rapidly growing and dynamic organization. As a strong team player, this role is required to think and act independently and solve problems. OrganizationThe Rippel Foundation is a catalyst for new ways of thinking and innovative solutions that address the complex and growing challenges of health and well-being in our country. A national nonprofit operating foundation with a portfolio of nearly $100 million, a growing staff of approximately 25 talented members, and offices in Morristown, NJ, and Cambridge, MA, Rippel has the capacity, vision, team, and networks to ensure continued success.Since its founding in 1953, Rippel has been at the forefront of innovation and thought leadership in this challenging field. One of the early pioneers championing health system transformation, Rippel recognized the need to address the vital conditions that are essential for health equity, including access to care, a healthy environment, food security, humane housing, meaningful employment, educational opportunities, and more. Today, Rippel works nationwide with leaders, change agents, and experts in diverse fields and sectors, including health, philanthropy, business, and government, guiding their efforts to improve health systems and address barriers to community health and well-being. We have brought together leaders from more than 200 major health systems to explore their roles as regional catalysts. And we have tested the emerging ideas with partners in more than 100 communities striving to build new multi-stakeholder partnerships focused on health. Our efforts have already resulted in significant changes in health systems and philanthropy, including reallocating an estimated $150 million to ensure that thousands of community residents get increased access to the vital conditions that shape their ability to thrive.With a focus not only on what needs to be done, but how to do it, Rippel occupies a unique space at the cutting edge of health transformation. Our work has brought us into relationships with hundreds of leaders and organizations, including the US Surgeon General, major foundations, corporations, the CDC, NASEM, academic institutions, the federal government, and others helping to advance the journey toward becoming stewards of the nations health. Stewards are people and organizations that work across differences to expand the vital conditions all people and places need to thrive. Rippel is committed to building a culture of stewardshipthat overcomes the key barriers our work has revealed. We do much of this work through two core initiatives: ReThink Health, which discovers and shares what it takes to thrive together through shared stewardship; and FORESIGHT, which envisions the future of health and well-being.Everyone on our team contributes to Rippels future direction, positioning us for significant growth and increased influence, and propelling forward high-impact and transformational work. We invite you to explore this opportunity to join Rippel.Duties and ResponsibilitiesExecutive and Board Support

• Serve as the voice and face of Rippel in helping build critical and sensitive relationships with diverse project partners, Board members, contractors, funders, and others
• Brief and prepare the President & CEO and Executive Vice-Presidents (EVPs) for meetings as needed, assisting with agendas and follow up
• Schedule and coordinate meetings on behalf of the President & CEO and EVPs, as well as for other senior staff as necessary
• Plan and execute all travel for the President & CEO and EVPs
• Coordinate activities of the Board of Trustees including Board meetings, select committees, and special projects including Board materials, travel, and meeting logistics
• Coordinate and support meetings of leadership teams
• Maintain Board books, minutes, and files Organizational Activities
  • Perform data entry and maintenance of Rippels Contact Relationship Management (CRM) software
  • Coordinate and lead New Jersey office-based meetings and events and ensure follow up as needed
  • Serve as a key liaison between the Morristown and Cambridge offices
  • Provide basic IT support including meeting set up, testing of technology solutions in advance, and other tasks as needed in partnership with our IT team
  • Act as the first point of contact by greeting visitors, answering phone calls, and handling services with vendors
  • Facilitate the smooth operation of the Morristown office by maintaining appropriate policies, ensuring the proper functioning of office equipment, distributing mail, arranging for needed supplies and food, maintaining the kitchen, and performing other administrative tasks as needed
  • Other duties as assignedSpecial Projects
    • Provide high level engagement, coordination, logistical, and meeting support to project teams
    • Conduct research and help support blogs, articles, presentations, etc.
    • Work with external partners and consultants to coordinate plans, schedules, and activities
    • Participate in or lead special other projects as neededTeam Member
      • Participate in internal meetings and be a fully involved and contributing member of the team and the larger organizationRequirementsQualifications
        • Relevant experience in executive level administrative support
        • Relevant experience in a fast paced, collaborative, and innovative environment
        • Alignment with the mission and values of the organization
        • Superb attention to detail
        • Ability to work independently or with a team; ability to take initiative and to establish good working relationships with team members at all levels of the organization and with external partners as well
        • Experience working effectively with diverse colleagues and clients
        • Demonstrated excellent organizational, written, verbal, intercultural communication, and analytical skills
        • Ability to prioritize conflicting needs and handle matters expeditiously and proactively
        • Drive to follow through on projects to successful completion, often with deadline pressures
        • Ability to anticipate needs, seed clarification, and bring forward issues requiring attention and improvement
        • Ability to work on many projects at once and to quickly adapt to changes in direction
        • High level of proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word, as well as Outlook, Zoom Dropbox, Wordpress, and other document, meeting and communications software
        • Ability to maintain confidentiality of information
        • A broad apprecfiation for and sensitivity to Rippel's culture and workplace environment, including its commitment to equity, diversity, and inclusion across racial, cultural, political, and ideological differencesAdditional Conditions of Employment
          • The work environment is a typical office setting, requiring regular sitting, frequent talking, hearing, and repetitive motions such as typing and writing
          • Requires close visual acuity to perform activities such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading
          • Requires proximity to Morristown, NJ
          • Requires capacity to work in the Morristown, NJ office on a hybrid schedule with the current expectation of working three days per week in the office
          • RIPPEL REQUIRES ALL EMPLOYEES TO BE VACCINATED AGAINST COVID-19 AS A CONDITION OF EMPLOYMENT. LIMITED EXEMPTIONS ARE AVAILABLE FOR MEDICAL AND RELIGIOUS REASONS.
          • Rippel is committed to an ongoing journey for equity and justice. We prohibit discrimination and harassment based on characteristics, perceived or actual, protected by applicable federal, state, and local laws or ordinances in all employment practices. We encourage applications from those who, through both their work and lived experience, can further our efforts to help create just systems where all people thrive.
          • Any applicant who needs an accommodation due to a disability should contact Human Resources at awells@rippel.org.BenefitsSalary Range: $61,000-$69,000/year Rippel offers a comprehensive and flexible benefits package including health insurance, dental insurance, vision insurance, basic life/LTD, flexible spending accounts, 401k, and generous paid time off, including paid family leave.

Keywords: Fannie E. Rippel Foundation, Newark , Executive Associate, Other , Morristown, New Jersey