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Administrative Assistant

Company: Atlantic Health System
Location: Morristown
Posted on: June 7, 2021

Job Description:


This position is an Administrative Assistant supporting the Directors of the Primary Care Department.


  • Primary administrative support for Primary Care Partners, Executive Director, and Primary Care Partners' support staff. Manages calendar of corporate conference room. Schedules meetings, coordinates meeting rooms for Primary Care Partner Committee Meetings, Board Meetings, Shareholder meetings, Office Manager Meetings/Conference Calls, Care Center Meetings with Physicians, Outside Agencies and otherso For Monthly Board Meetings: Responsible for Brady Shinn Board Room reservations, RSVP list, catering, AV requests as needed Draft and send email invite to each provider Send Reminder emails to providers Assist in setting up Board Meeting speakers & reminders Create packets for each attendee: agenda, minutes from previous month, committee reports, and additional handouts Attend Meeting & Records minutes Draft minutes and distribute to Executive Director & PCP Secretary for review. Make edits as needed. Maintain/create name tents for each provider Arrange logistics of annual Holiday Dinner - venue, menu, invite Maintain and organize the Primary Care Partners Shared Folder Drive on AHS Network Work Closely with the Atlantic Accountable Care Organization (AACO)o For Quarterly ACO Applications/ Binder: Create binder with individual sections for each PCP practice Collect and file PIIP applications Maintain and update list of received applications Work with AACO representatives to send out reminders to practices with outstanding PIIP applications Obtain signatures from Authorized PCP Officer on required PIIP documents Deliver completed binder to AACO by deadline
  • Assists Executive Director with Primary Care Partners Committee Meetings/Conference callso Assists in sending out reminders, recording minutes, preparing agenda and meeting packets for the meetingso Upon request, may be asked to attend meetings, events, dinners and/or assist in the coordination Works closely with the Primary Care Partners Finance Managero Assist in Vendor purchasing for care centers for special orderso Assist in tracking and monitoring Accounts Payable/Receivable activityo Prepares and submits purchase orders, employee travel, and other expense reimbursements Orders all office and promotional supplies for Primary Care Partners Corporate Staff Maintains and update the PCP Intranet portal Responsible for the maintenance & distribution of monthly spreadsheets. (Contact List, Growth Chart, etc.) Serves as a liaison to external sources and AHS departments as needed Assists with printing and distribution of Agendas, Minutes, and Reminder emails Responds to emails, phone calls, and website inquires within same business day Works closely with the Executive Director for Marketing and Recruiting effortso For Marketing Efforts: Create and order marketing materials (holiday cards, invites, reminder cards, patient satisfaction cards, brochures, etc) via Mt. Freedom Printing Develop and order promotional items via Geiger (pens, etc) Aid in the development and maintenance of PCP Facebook page, other social medial channels, and the PCP Website Coordinate and assist in provider outreach and marketing effortso For Recruitment Efforts: Assist in the gathering and sorting Due Diligence Documents for recruitment of physicians into PCP Initiate due diligence for new providers (malpractice loss runs, credit checks, etc.) Plan and execute logistics of recruitment dinners - venue, menu, create and send invites, develop invite list, handouts, speakers, etc. Coordinate and responsible for patient medical record fulfillment requests for the group. Maintain PPE supply orders and inventory at the Corporate offices.


Minimum Education: High School Diploma required, Bachelors preferredMinimum Experience: Two years of relevant experience (to the job description).Experience in healthcare experience highly preferred.

Experience posting promotions on social media a plus

About Us

Atlantic Health System aims to deliver the highest quality, safety and care combined the best experience for our patients and their families. We are confident that you will find success within Atlantic Health System, which has been named for the 13th year in a row to Fortune's "Top 100 Best U.S. Companies to Work For" list. We believe you will find that our culture of collaboration and care exemplifies the value we place on our patients, their families and our employees.

EEO Statement

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and, therefore, abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual or affectional orientation, national origin or nationality, citizenship status, disability, age, genetics, protected veteran status, ancestry, marital status

Keywords: Atlantic Health System, Newark , Administrative Assistant, Other , Morristown, New Jersey

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