Legal Assistant

Company: Clyde & Co
Location: Morristown
Posted on: June 25, 2022

Job Description:

The New Jersey office of Clyde & Co US LLP seeks an experienced legal assistant to provide excellent secretarial and administrative support. The ideal candidate will be highly motivated and detail-oriented with the ability to multi-task and work independently. Must have knowledge of e-Filing procedures for Federal and State Courts. Additionally, excellent spelling and proofreading skills are required.Responsibilities Include

• Provide administrative support to the Senior Partners and team of litigation attorneys
• Preparing shell documents (pleadings, discovery, motions, correspondence)
• Proofreading, formatting, and finalizing all outgoing documents (TOA and TOC)
• Preparing document production (encrypting media, drafting transmittal letters, logging Bates numbers)
• Preparing exhibits
• Run conflicts checks for new client matters using InTapp Open
• Review, proofread and send monthly client invoices
• Assist with ongoing and fiscal year-end collections
• Scan and convert documents
• Assist with travel arrangements upon request including car, hotel, and airfare reservations
• Oversee arrangements for in-house and external arbitrations
• Assist Business Development team with gathering attorney information for marketing materials and publications
• Enter and track attorney CLE through Micron
• Set up conference calls and arrange meetings
• Assist with ad hoc projects as necessary
• Answer and direct phone calls
• Open all incoming mail, review, and handle
• Time Entry for attorneys
• Monitor calendars
• Prepare and process expense reports for office and attorneyRequirements
  • At least 6-8+ years of litigation experience in a law firm setting
  • High School diploma or GED required (Bachelor's degree or some college preferred)
  • Superior organizational and communication skills (written and oral)
  • Impressive command of grammar and punctuation
  • Must have experience with FileSite, iManage, or equivalent document management system
  • Ability to interact with clients and all levels of employees within the firm
  • E-filing experience in NJ and NY required
  • Proficient to advanced user of Microsoft Word and Outlook
  • Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.
  • Applicant must be detailed oriented and highly motivated with the ability to multi-task and work independently in a fast-paced environmentIt is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly- qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law. CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy

Keywords: Clyde & Co, Newark , Legal Assistant, Legal , Morristown, New Jersey