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HR PERSONNEL ASSISTANCE

Company: mommy jobs online
Location: Newark
Posted on: January 15, 2019

Job Description:

The Human Resources Assistant is responsible for entering employee missed punches into Kronos to ensure employees time worked is correct and provides support for a variety of Human Resources related functions. This positon also supports the Director of Resident Care Services through developing and coordinating staffing schedules for resident care staff and updating resident files. ESSENTIAL FUNCTIONS Develop work schedules for the Nurses, PALs, Private PALs, Escorts and Enrichment Leaders. Enters and maintains updated schedules for Nurses, PALs, Private PALs, Escorts and Enrichment leaders in the OnShift scheduling system. Maintains the following documents on the community designated shared computer drive: Staffing Spreadsheet for Nurses and PALs; Monthly Private PAL and Escort Charge Spreadsheet and PALs, Private PALs and Escort Daily Assignment Sheets. Post Master schedule minimum of 2 weeks in advance of effective date for Nurses, PALs, Escort and Enrichment Leaders. Effectively manage staffing schedules for Nurses, PALs, Private PALs, Escorts and Enrichment Leaders to fairly distribute work hours and keep overtime to a minimum. Coordinate coverage for all documented and approved call-offs, scheduled time off, open shifts and leaves of absence for Nurses, PALs, Private PALs, Escorts and Enrichment Leaders. May not use agency staff. Prepare daily assignment sheets for all three shifts of PALs, Private PALs and Escorts one week in advance. Once approved, put a copy in the Wellness Center. Review and obtains signature approval on schedules and daily assignment sheets from the DRCS and Memory Program Coordinator (MPC) before posting them. Provide timely communication of any changes to Schedules or Daily Assignment sheets to the Nurses, PALs, Private PALs, and Escorts Collect and review all Nurse and PAL Shift Swap Forms obtaining approval from the DRCS or MPC. Notify employees of approval or decline of their request. Update Schedule if approved. Enter all Private PAL, Escort and Salon Charges into Sensys weekly. Coordinate all Nurse and PAL Buddy Training during new employee orientation with assistance of HR and the Department Manager. Schedule both new and current Nursing and Dementia Department employees for the Advanced Dementia training sessions (Class A and B). Ensure employees are not scheduled to work the floor on same day they attend Advanced Dementia training class. Forward all call-off sheets, time off requests, and shift swap forms to HR by end of each week. Attend the beginning of the daily Admin Team stand-up meeting to provide a staffing update. Leaves the meeting before the regular stand-up meeting discussions begins. (Does not attend the remainder of the meeting). Insert all completed resident medical records and approach charting into resident files. Thin resident medical charts, as directed by the DRCS ( as needed). Human Resources Support Entry of all missed punch forms into the Kronos Time and Attendance System to ensure employee hours are accurate for budgeting and payroll purposes Order and Distribute employee uniforms and name badges as needed Order and maintain office supplies as needed Add and Delete radio codes for employees in the Ciscor System as needed Assist new employee to register in OnShift and ADP during new employee orientation Assist new employees showing them how to clock in and transfer at the Time Clock Schedule new and current Nursing and Dementia employees for mandatory training classes Post notifications of mandatory training classes Post employees attendance at training classes to all Training Binders Assist with record retention for Nursing, Payroll and Administrative records OTHER DUTIES The HR Assistant will not be re-assigned to fill in or cover other vacant positons. The duties of this position are critical to the efficient staffing and operation of the community. Actively supports good health and safety practices within area of responsibility as follows: Knows and follows established facility wide health and safety procedures and rules. Maintains safe work area through good housekeeping and keeping safety equipment in good working condition. Actively participates in health and safety training, and demonstrates competency based on training received. Actively participates in accident, injury and illness prevention activities. Identifies and corrects hazards and unsafe conditions. Participates in accident investigations as needed. Brings health and safety issues, unsafe acts and safety suggestions to managements attention or corrects those you can. Reinforces the use of good health and safety practices through positive recognition programs and disciplinary actions as needed. Completes health and safety audits finding closure within 30 days. REQUIREMENTS High School diploma or equivalent with some college Minimum 1 year office/clerical experience including typing, filing, telephone communications and report preparation Intermediate level experience with Microsoft Word, Excel, Outlook and Scheduling Software. Familiarity with creating staff schedules and standard scheduling practices Effective organization and coordination skills Proficient in verbal and written English Good communication and telephone skills PREFERENCES Two year College Degree Previous customer service or hospitality experience 2 + years office/clerical experience PHYSICAL REQUIREMENTS Ability to lift, push or pull up to 30 lbs., using proper body mechanics and/ or available equipment Ability to sit and/or work on a computer for long periods of time. Ability to use a variety of office equipment including telephones, computers, copy and fax machines

Keywords: mommy jobs online, Newark , HR PERSONNEL ASSISTANCE, Human Resources , Newark, New Jersey

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