Assistant Director of Graduate Studies

Company: New Jersey Institute of Technology
Location: Newark
Posted on: September 19, 2024

Job Description:

Title:
Assistant Director of Graduate Studies
Department:
Graduate Studies

Reports To:
Vice Provost for Graduate Studies and Dean of Graduate Faculty, Graduate Studies

Position Type:
Staff

Position Summary:
Under the direction of the Director of
Graduate Studies, carries out operations related to the daily administration of
the Office of Graduate Studies and activities identified by the Director as
well as the Vice Provost for Graduate Studies & Dean of the Graduate
Faculty. This position reports directly to the Vice Provost for Graduate
Studies & Dean of the Graduate Faculty.

Essential Functions:
- Management Activities: in coordination with the Director of Graduate Studies,
the incumbent provides a full array of services related to the management of
the Graduate Students Office (GSO) including by way of illustration and not
limitation.
- Coordinates in collaboration with the Director, as needed, with GSO's
Office Manager and Administrative Assistant responses to students and faculty
requesting GSO services.
- Helps the Director and Vice Provost monitor
graduate student academic standing, primarily as related to the expected
completion of master's theses and PhD dissertations, and informs them
regarding special cases. Contacts faculty for input or passes information to
them about deadlines for these program milestones, as needed.
- Provides
review of PhD dissertations in terms of formatting and documents needed for
submission to ProQuest, and is involved in master's thesis reviews along with
the Office Manager.
- Assists graduate students with conflict
resolution.
- In coordination with the
Director, appropriates clerical staff work projects, as needed, to meet
required GSO timelines.
- Under the direction of the Director and the Vice
Provost, works collaboratively with depts., faculty and staff to improve
communication with students on policies and procedures affecting their academic
success.

Additional Functions:
- Helps
GSO's Office Manager assign office hours to student office assistants and
jointly monitors them.
- Helps the Director drafts CGE minutes and assists in the preparation of reports
for CGE meetings.
- Handles course transfers from other universities and consults with the Director
and Vice Provost, as needed.
- Works collaboratively on the commencement brochure as it relates to PhD
graduates and participates in university-wide meetings related to this event.
- Maintains and improves materials used for guidance in formatting theses and
dissertations.
- Performs other duties as assigned by the Director
and Vice Provost.
- Secondary liaison with ProQuest for the Graduate Studies office
and the NJIT Library.
- Primary interface with the Office of Sponsored Research
regarding embargoed doctoral dissertations.
- Track PhD candidates' completion details in Banner 9 (on
several forms including SPACMNT, SHAQPNO, etc.).
- Interact with program directors and graduate advisors on
academic performance monitoring.
- Report web improvements and GSO website issues.
- Help coordinate commencement details particularly for doctoral candidates.

Prerequisite Qualifications:
- Master's degree in a science (including social science) or engineering discipline.
- At least five years of progressive professional experience in higher education, including experience in using online financial and student information systems.
- At
the university's discretion, the education and experience prerequisites may be
exempted where the candidate can demonstrate to the satisfaction of the
university, an equivalent combination of education and experience specifically
preparing the candidate for success in the position.

Bargaining Unit:
PSA

Range/Band:
22

FLSA:
Exempt
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Keywords: New Jersey Institute of Technology, Newark , Assistant Director of Graduate Studies, Executive , Newark, New Jersey