Executive Assistant to the Chief Inclusion & Diversity Officer - RTH

Company: Atlantic Partners Co.
Location: Newark
Posted on: May 15, 2022

Job Description:

Our direct client is seeking an Executive Assistant to the Chief Inclusion & Diversity Officer. This is a 3- to 6-month contract-to-hire opportunity in Newark, NJ. Job Description: The company is seeking a skilled, high energy, and highly motivated individual to provide executive support to the Chief Inclusion & Diversity Officer of the company. We are looking for someone who can look at things with a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering quality work and being accurate. You should possess excellent follow-up skills and be able to interact with multiple constituencies including C-suite executives, clients, outside organizations, and varied businesses. You will need to work independently and exercise good judgment when prioritizing across multiple tasks. You should have a professional demeanor and stay calm when multi-tasking. Responsibilities include: - Scheduling meetings and maintaining all elements of a "24/7" calendar, including extensive scheduling of large and complex meetings with high level executives, often in multiple time zones, and handling all meeting logistics - Maintaining a regular open line of communication (via email, text/SMS, telephone, face-to-face conversations) with the executive to jointly manage calendaring, meetings and all other priorities - Building a strong network of relationships across the company - Gathering materials for meetings, including the preparation of briefings and binders, and proactively ensuring pre-reading material is reviewed in advance of meetings - Overseeing the editing of documentation, presentation decks and taking meeting minutes as required. - Coordinating domestic and international travel arrangements and prepare itineraries - Preparing timely and accurate general expense and travel vouchers, reconciliation of credit card statements, pre-checking team expense reports for accuracy, and entering necessary information into compliance and other monitoring systems - Leading and coordinating team functions and events. Job Requirements: Qualifications: - - - - - - - - - -Bachelor's degree - - - - - - - - - -At least 7 years of administrative experience at the C-Suite level - - - - - - - - - -Technologically savvy - familiar with digital apps and online resources - - - - - - - - - -Highly organized and detail-oriented; excellent in capturing, tracking and executing on multiple to-dos while remaining calm and not getting distracted. Demonstrated ability to handle multiple priorities simultaneously - - - - - - - - - -Exceptional attention to detail; a mindset of nothing slipping through the cracks. Proven track record of accuracy, attention to detail and follow-through - - - - - - - - - -Excellent technology skills and proficiency in the overall Microsoft Office Suite. Including Outlook, Excel, Work, PowerPoint and Teams - - - - - - - - - -Pride in maintaining an exemplary executive calendar and being able to think ahead and plan the calendar a week, a month and even a year ahead of time. - - - - - - - - - -Strong multi-tasking skills; ability to prioritize effectively and maintain focus despite frequent interruptions - - - - - - - - - -Ability to take initiative and anticipate the executive's needs ahead of time, proven ability to problem solve - - - - - - - - - -Able to think a week, month and quarter ahead, rather than a day or two - - - - - - - - - -A high degree of punctuality, professionalism, integrity and strong work ethic coupled with a sense of responsibility - - - - - - - - - -Excellent judgment and discretion in handling highly sensitive and confidential information - - - - - - - - - -Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to "escalate" - - - - - - - - - -Able to develop relationships with internal clients to improve efficiency and effectiveness in the job - - - - - - - - - -Exemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff across geographies, backgrounds, functions, and levels of the organization - - - - - - - - - -Ability to quickly understand and navigate the organizational dynamics, hierarchies and relationships - - - - - - - - - -Able to work independently and handle workload - - - - - - - - - -A strong desire to continually learn and improve/enhance processes - - - - - - - - - -"Can do" attitude

Keywords: Atlantic Partners Co., Newark , Executive Assistant to the Chief Inclusion & Diversity Officer - RTH, Executive , Newark, New Jersey