Company: New Jersey Symphony Orchestra
Posted on: April 5, 2021
The New Jersey Symphony Orchestra seeks a full-time Operations
Manager. This position reports to the Director of Operations and
Community Programs and supervises two part time Stage Crew members.
Other members of the Operations Department include the Associate
Vice President of Operations and the Orchestra Personnel Manager.
This position also has close contact with the Artistic Department,
comprised of the Associate Vice President of Artistic Planning and
the Orchestra Librarian. The ideal candidate will be someone who is
excited about the future of orchestral music and performing arts as
we look ahead to the post-pandemic era and new ways for the NJSO to
serve its audiences. Our desired candidate will bring a positive,
team-oriented attitude and approach to this position, as well as
the desire to find new solutions to problems and improve existing
systems. Currently, all NJSO employees work remotely for day-to-day
activity. However, some in-person work is required of this position
for rehearsal and performance events, in compliance with the NJSO's
COVID Safety Plan. Once it is safe to do so, some regular in-office
presence may be required.
Status: Full-time (exempt)
Reports to: Director of Operations and Community Programs
- Maintain smooth flow of logistical and production information
within the Operations Department by following established processes
and updating and distributing production documents.
- Coordinate with venues on production notes and day-to-day
operations to proactively meet the needs of the orchestra.
- Serve as primary on-site stage manager for orchestra concerts
and Community Partners (CP) events, in rotation with Operations
staff. Supervise NJSO stage technicians and local International
Alliance of Theatrical Stage Employees (IATSE) stagehands.
- Serve as operations support for NJSO Webinars and virtual live
events, in rotation with Operations staff.
- Assist the Orchestra Personnel Manager with the entry and
proofing of biweekly payroll in OPAS.
- Enter and track activities for Orchestra and Community Partners
in OPAS. Assist the Orchestra Personnel Manager with tasks related
to the coordinating and execution of auditions.
- Reconcile invoices, track expenses, and maintain updated
departmental budget information throughout the season. Project
budget needs for future projects and seasons.
- Create and assemble the musician handbook for each season;
proofing of printed materials.
- Serve as primary contact for external media projects,
coordinating needs of various NJSO stake holders and communicating
- Coordinate instrument and equipment rentals. Procure supplies
for stage and office operations as needed.
- Assist the Artistic Department with guest artist needs as
needed. This may include making travel arrangements, setting up and
breaking down dressing rooms, driving artists, providing
hospitality such as refreshments, water, and towels.
- Other duties as assigned. ESSENTIAL SKILLS
- Proficiency in standard Microsoft Office applications; OPAS
(Orchestra Planning and Administration System), Visio, and database
experience helpful, but not required
- Ability to problem solve under high stress situations
- Superior written and verbal communication skills
- Ability to diplomatically and graciously handle a wide variety
- Excellent attention to detail, and ability to manage multiple
overlapping projects and set realistic expectations for meeting
- High level of organization and professionalism
- Ability to handle confidential information
- The discipline to work independently, but also the ability to
function as a member of a team QUALIFICATIONS
- Bachelor's degree in a relevant field and/or 3+ years of
managing live performances for art organizations
- Knowledge of live performing arts and familiarity with
classical music is essential; knowledge of film production helpful,
but not required WORKING CONDITIONS/PHYSICAL DEMANDS The employee
will be required to perform essential functions of the job during
evenings and on Saturdays and Sundays, as the NJSO's performance
schedule dictates. Valid driver's license and access to an
automobile are necessary for extensive NJ travel. The employee must
be able to lift 20lbs, speak and listen on a headset, navigate
historic theater backstage spaces which are often narrow and
uneven. THE OPPORTUNITY This position offers substantial hands-on
experience in all aspects of the orchestral operations, with
specific focus on rehearsal and performance logistics. There are
regular opportunities to work with and be mentored by senior
employees, and the position involves significant exposure to major
performing artists and a vibrant community of professional
musicians. The ongoing crisis created by the pandemic has created
the opportunity for the NJSO to reimagine the future in new ways.--
- Crafting frameworks that allow for maximum flexibility and
responsiveness to the current uncertainties, and-at the same
time-reaffirm our commitment to serve the communities of New Jersey
with artistic excellence, live performances, transformative music
education and community needs-driven engagement.
- Leveraging new technology and expanding digital capabilities
for both the short-term and the long-term. Our reach has expanded
ten-fold during these unprecedented times-a reach that has been
fueled by an arresting display of organizational creativity,
innovation and grit. Our digital capabilities will be a long-term
asset to help us enhance engagement with our existing patrons and
our new broader audiences.
- Renewing our sense of urgency with regard to diversity, equity
and inclusion. Through a combination of onstage, administrative and
governance changes, we are positioning ourselves for bold, decisive
and measurable action as if our very survival depends upon sweeping
changes to better reflect and serve New Jersey communities. The New
Jersey Symphony Orchestra celebrates the cultural vibrancy of our
communities and builds meaningful relationships that elevate and
strengthen them. We seek to create a culture of inclusion and a
work environment that values hard work, professionalism and
creativity. We are committed to diversity and equal opportunity in
our recruitment and hiring. Qualified candidates of all backgrounds
are welcome to apply for open positions. TO APPLY Please send a
cover letter and resume in PDF format by April 9, 2021 to Judy
Yin-Chi Lee at firstname.lastname@example.org with "Operations Manager" in
the subject line. The New Jersey Symphony Orchestra is an equal
opportunity employer. No phone calls please. Office:
Box Office: 1.800.ALLEGRO (255.3476)
Keywords: New Jersey Symphony Orchestra, Newark , Operations Manager, Executive , Newark, New Jersey
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