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Sr. Executive Administrative Assistant

Company: Broadridge
Location: Newark
Posted on: July 15, 2019

Job Description:

Broadridge, a global fintech leader with over $4 billion in revenue, provides communications, technology, data, and analytics. We help drive business transformation for our clients with solutions for enriching client engagement, navigating risk, optimizing efficiency, and generating revenue growth. Broadridge employs over 10,000 full-time associates globally with a significant presence in North America, Europe, and Asia. Please visit our website at ****************** to learn more.Job Description Broadridge is growing! We are seeking a Sr. Executive Administrative Assistant in our Newark office to support our Technology team's senior leaders and direct reports. In this role, you will coordinate with other Administrative Assistants globally within the organization while balancing heavy and complex meeting schedules and travel arrangements (which often include participants from international locations). You will handle sensitive information while retaining confidentiality at all times, distinguish urgent emails and calls and act accordingly, and perform various administrative and support tasks. Are you looking for an opportunity to join a dynamic fintech organization? If you are a self-starter that strives to improve efficiency we would love to hear from you! See how you can make an immediate, meaningful contribution to our team below. Responsibilities: - Assisting Broadridge's managers in various activities including the management of calendars, related correspondence, meeting details, and logistics coordination - Coordinating events, travel itineraries, executive meetings, and staff meetings - Preparing and editing presentations and reports using PowerPoint, Excel, Word and other applicable software with proven ability to proofread for spelling and grammar. Formatting documents to ensure consistency and professionalism - Performing new hire onboarding, oversee monthly time tracking processes - Acting as a project coordinator on small projects, preparing monthly status report deck, overseeing time tracking process and hosting monthly project review meetings - Performing meeting administration responsibilities, including coordination, room reservation and set-up, duplicating and ordering training materials, ordering refreshments, and maintaining positive relationships with senior leaders who serve as program sponsors and instructors - Coordinating and monitoring department budget, including budget planning activities, invoice processing, and new vendor set-up - Providing back-up support as needed for other Executive Assistants within the office to ensure coordinated phone and vacation coverageQualifications - 3-7 years of experience supporting high profile executives in similar Executive Assistant role(s) - Strong Microsoft Office skills (Word, PowerPoint, Excel), including using Excel for data analysis - Experience using Workday, Adobe Connect, and WebEx Training Center a plus - Advanced experience with calendar management, scheduling/meeting invitations through email (Outlook) is necessary - Ability to write professionally, with an excellent command of written English, grammar, and strong proofreading skills - Excellent organizational skills with a strong attention to detail - Flexibility for working with multiple personalities and with all levels of management; ability to forge and maintain cross-functional relationships. - Ability to work in dynamic industry with short turn-around deadlines - Ability to handle deeply sensitive business communications, data and other information with confidentiality and discretion. - College degree highly desirable The rewards: - Since 2015, Broadridge has been named by FORTUNE as one of the World's Most Admired Companies, achieving #1 ranking in the Financial Data Services category in 2019. - We were honored to have joined the S & P 500 Index in June, 2018. - 2019 marks the 12th consecutive year we've been rated one of the 'Best Places to work in New York' by SHRM. - Broadridge values diversity and inclusion. We have won several global diversity/inclusion awards including Best Place to Work for LGBT Equality, Bronze Award in the Opportunity Now Benchmark and the Women's Forum of New York, among others. - More than 5,000 brands entrust us to deliver essential communications to their clients. - We will provide you with a platform to build strong professional working relationships with clients, fellow associates and management. - You will receive an excellent benefits package which starts as of date of hire, including comprehensive healthcare (medical/prescription drug, dental, and vision), wellness benefits, life insurance, tuition reimbursement, disability benefits, 401k with company match and much more. - You'll enjoy a generous paid time off program including vacation, sick time, personal & company holidays, and time off with pay for volunteer-related activities.

Keywords: Broadridge, Newark , Sr. Executive Administrative Assistant, Administration, Clerical , Newark, New Jersey

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