Administrative Assistant
Company: Goodwill Industries Of Greater New York
Location: Newark
Posted on: January 20, 2023
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Job Description:
Job DescriptionGeneral Purpose: Provide administrative support
to the Director of Staff Development & Training. Duties include
administrative and project based work with heavy emphasis on
supporting the staff training and development function. Project a
professional company image through in-person and phone interaction.
Essential Functions: Performs administrative support for Training
and Development Role: -Handle all administrative tasks related to
the training and development function, duties may include: working
with external vendors, selecting locations, scheduling monthly
training's, communicating with all levels and roles and working
with Director to prioritize departmental goals. -Accurately input
training data into ABRA HRIS; generate accurate reports as required
i.e. classes, monthly, annual, department heads etc. -Assist with
the preparation of training materials, correspondence of meetings,
scheduling of meetings, and maintaining training records for all
employees. -Be creative and thematic with publishing marketing
materials to support training and development initiatives -Manage
manual and electronic survey and feedback tools -Create a monthly
schedule for and manage Adobe Connect virtual classroom -Attend
appropriate trainings and relevant meetings. -Scheduling and
calendar management of Director. -Create monthly New Hire
Orientation Schedule, mailings and support the program entirely by
handling food, logistics etc. Qualifications/Basic Job
Requirements: Describe the skills, knowledge and abilities
required. Include minimum educational and experience requirements
and preferences. -HS Diploma/GED minimum education required. AA in
Secretarial Studies or some college preferred or a minimum of 3-5
yearsâ?? experience working in a similar position providing
executive level support. -Exceptional organizational skills and
ability to manage upward. -Duties require professional verbal and
written communication skills and the ability to type 50 wpm.
Visibility of work requires attention to detail, excellent
organizational skills. -Proficient MS Word, Excel, PowerPoint,
Outlook skills required. -Must be willing to learn new computer
applications. -Knowledge of Design & Publication Applications -Some
experience with LMS and Virtual Classroom tools preferred. Scope of
Responsibility & Positions Supervised: -Exercises discretion,
judgment, and confidentiality -Maintains confidentiality and
security of departmental information and files. -Has authority to
accurately schedule, track, and prepare appointments and meetings
for executives. -Ensures compliance with Agency policies and
procedures and safety standards throughout department work
areas.
Keywords: Goodwill Industries Of Greater New York, Newark , Administrative Assistant, Administration, Clerical , Newark, New Jersey
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