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Administrative Assistant (Hospice)

Company: Talent Software Services, Inc.
Location: Basking Ridge
Posted on: November 24, 2022

Job Description:

Duties:

1. Assists with team members scheduling including weekends
--- Assigns scheduled visits to appropriate team members
--- Communicates with clients to confirm visit dates and times for visits
--- Collaborates with answering service to provide on-call triage assignment including updates throughout the month
2. Maintains calendars for team members schedules
--- Prepares and distributes monthly schedules
--- Maintains accurate electronic schedule in EPIC
3. Manages communications for assigned clinical team
--- Receives and delegates phone calls, letters and faxes to appropriate team member
--- Effective communication to facilitate optimal customer service
--- Maintains confidentiality
4. Works in collaboration with all agency team members
--- Supports other clinical teams based on agency need
--- Flexes work hours to ensure office coverage
--- Accepts other assignments as requested/assigned
5. Assist Bereavement Coordinator
--- Create bereavement episodes for the bereaved
--- Coordinates Bereavement mailings
6. Manages various reports with appropriate follow up with field clinicians, Clinical Assistant Managers and Team Manager
7. Orients new employees
--- Cross trains to learn new skills and demonstrates a willingness to teach other
8. Assists with management of IDT and staff meetings.
--- Assists with management of team meeting calendar
--- Assists with scheduling and managing annual competencies and mandatory in-services
--- Coordinates services for outside labs, tracks lab results and faxes to field nurse and physician. Provides lab results to clinical team Assistant Manager for review
--- Coordinates and facilitates DME orders including faxing request to MD for signature and communicating with DME company regarding progress of order.

Skills:

At least three years administrative experience or a graduate of an accredited business school with at least one-year administrative experience
Ability to use office equipment efficiently including computer proficiency
Ability to work in a team setting Highly organizedDemonstrates excellent communicative and customer service skills Demonstrares excellent communicative and customer service skills
Ability to identify problems and seek the appropriate assistance to rectify them.
Ability to work with diverse group of colleagues and customers at all levels of the organization
High School Diploma, Bachelor's degree preferred

Keywords: Talent Software Services, Inc., Newark , Administrative Assistant (Hospice), Administration, Clerical , Basking Ridge, New Jersey

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