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Business Operations Specialist (Administrative Assistant)

Company: Artech L.L.C.
Location: Morristown
Posted on: November 22, 2022

Job Description:

The Business Operations Specialist is a key member of the Operations Team and will handle general office administrative duties while providing additional operational support to internal teams and external stakeholders as needed. The ideal person will be detail oriented, organized and have the ability to wear multiple hats.
Hybrid Schedule: Mon, Tues, and Thurs in the office. Wed and Fri from home. Responsibilities include:

  • Liaise with staff and suppliers.
  • Provide daily support to staff and assist with employee onboarding/offboarding activities
  • Support time keeping, expenses, and vendor invoicing
  • Help organize company activities and events
  • Maintain Artech's SharePoint site and internal files (org chart, call tree, vendor accounts, etc.
  • Additional administrative tasks as assigned
  • Support supplier program activities including employee training, compliance, tools access, invoicing workflows, reporting, etc.
  • Support Artech's managed service teams and various projects as assigned
  • Maintain process documentation (SOPs, Guidance, Training Materials, etc.). Identify process improvement opportunities
  • Track project financials including purchase orders, burn reports, seating fees, ad hoc reports, etc.
  • Provide miscellaneous job-related duties as requested by management
    Required Skills and Experience:
    • 2+ years work experience in an administrative or business operations role
    • Strong proficiency with Microsoft Word, Excel, and Outlook
    • Exceptional organizational and communication skills, with strong attention to detail
    • Strong ability to use good judgement and flexibility when prioritizing and juggling multiple projects at the same time
    • Excellent customer service skills and the ability to build and maintain professional relationships
    • Honest, ethical, and high integrity
      Desired Skills and Experience:
      • Staffing industry experience
      • Ability to compile and report financial data using spreadsheets
      • Experience with Microsoft Teams

Keywords: Artech L.L.C., Newark , Business Operations Specialist (Administrative Assistant), Administration, Clerical , Morristown, New Jersey

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