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Administrative Assistant

Company: Avalon Health Economics LLC
Location: Morristown
Posted on: January 15, 2022

Job Description:

Avalon Health Economics, a health economics and outcomes research consultancy based in Morristown, NJ, is seeking an Administrative Assistant to perform the following tasks -

Managing multiple email accounts, which includes responding to and sending out correspondence
Managing multiple calendars in Outlook
Coordinating travel plans including air, hotel, and ground transportation
Organizing expense reimbursements across multiple organizations
Acting as a first point of contact for clients
Organizing conference events, classes, meetings, workshops, etc.
Working with task management software
Liaising with accountants
Conference registration and prep/monitoring deadlines
Administrative tasks and support to office
Data entry
QuickBooks/accounting - bank reconciliations, compiling reports, collaborating with accountants as needed, accounts receivable and payable
Manage employee benefits, time tracking and maintain employee files (including new hire/termination paperwork)
Supply orders for office
Contracting for projects - reviewing, signing, and coordinating with clients to get paperwork signed and filed for all projects
Coordinate with marketing team for website maintenance
Handle shipping/mail
Covering phones/emails
Coordinate scheduling and planning for group events ranging from meetings to team lunches to holiday parties/special occasions

The ideal candidate will have proven ability and experience as an Administrative Assistant. We are specifically looking for candidates who are motivated, have a high level of initiative and self-direction, ability to multi task, excellent organization and time management skills, ability to handle deadlines, and are willing to work in a fast-paced growth environment. Candidates must also have excellent written and oral communication skills.

Keywords: Avalon Health Economics LLC, Newark , Administrative Assistant, Administration, Clerical , Morristown, New Jersey

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