Senior Program Coordinator
Company: Rutgers, The State University of New Jersey
Location: Newark
Posted on: May 26, 2023
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Job Description:
Senior Program Coordinator
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Position Details
Position Information
Recruitment/Posting Title Senior Program Coordinator
Job Category Staff & Executive - Administrative & Support
Department RBS I.D.E.A.
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research
university and anchor institution, located in Newark, New Jersey, a
city of promise is seeking a Senior Program Coordinator. Reporting
to the Assistant Dean, the Sr. Program Coordinator is a leadership
position responsible for helping to advance RBS Inclusion,
Diversity, Equity, and Access ( IDEA ) Office programs and
initiatives at RBS .
This position is responsible for and not limited to the
following:
Organizes, coordinates, implements, and monitors RBS IDEA programs,
initiatives, and projects that fall under the RBS IDEA Office
Assists in the recruiting, engagement, retention, academic success,
and professional development of students from historically
underrepresented and underserved backgrounds
Administers the following programs: RBS NextUP, RBS PREP , RBS B-
STAR , RBS C.E.O. Network, as well as future programs and
initiatives within the purview of the RBS IDEA Office to be
established
Oversees the day-to-day operations of projects, planning,
preparation, evaluation, communications, events, records,
statistics, program reports, and documents
Develops processes, evaluates program effectiveness and identifies
and recruits additional program resources
Oversees advertising and executes recruitment strategy to increase
student engagement and involvement in RBS IDEA programs
Develops and maintains a master schedule of all programs and
activities
Manages the daily operational procedures of the RBS IDEA Office,
including student meetings, collecting and maintaining accurate
records and student data for use in various departmental
reports
Runs, updates, and maintains RBS IDEA Office webpages
Oversees the production of electronic and printed marketing
materials
Develops and maintains social media and software platforms to
enhance communications with current students, prospective students,
and internal/external stakeholders
Must also be able to manage other duties as assigned throughout the
year demonstrating the capability to synthesize new information and
use it to create positive change
Ability and willingness to travel to off-campus events, and
businesses in the NY/NJ metro area is required
This position will require frequent evening and weekend hours
Travel between campuses is expected
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22,
this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22
are part of a pilot program that is effective September 1, 2022
through August 31, 2023. Therefore, there is no guarantee that this
flexible work arrangement will continue beyond that date. Flexible
work arrangements are not permanent, are subject to change or
cancellation and contingent on the employee receiving approval in
the FlexWork@RU Application System. Additional information may be
found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible
employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time
postdoctoral fellow students. For details, please go to
https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Requires a bachelor's degree or an equivalent combination of
education and/or experience that demonstrates a deep knowledge and
understanding of program design and execution, coordination,
organization, facilitation, data collection, general research
principles and practices, report analysis, writing, social media
networking, and promotion/outreach.
Also requires a minimum of two years relevant experience in a
program coordination or administrative function that includes
coordination of work and management of people; good communication
skills; and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Knowledge of major academic and diversity issues with a
demonstrated, clear understanding of the importance of a diverse
and inclusive environment in a higher education setting.
Knowledge of EEO practices in a higher education.
Requires a minimum of three years of relevant experience in a
program coordination or administrative function. Outstanding
organizational, communication, interpersonal, and public speaking
skills are necessary.
Ability to work well individually as well as on the team and
represent the RBS IDEA Office, Rutgers Business School, and Rutgers
University professionally and enthusiastically.
A firm understanding of academic support services is required. Must
be self-motivated, detailed-oriented, and be able to interact
effectively with diverse populations including students, high-level
administrators, and business professionals.
Requires the ability to work cooperatively with others, manage
multiple priorities and adhere to strict deadlines.
Firm understanding of and experience working with issues related to
under-represented minority groups, underserved K-12 school
districts and services.
Experience in higher education is also required.
Ability and willingness to travel to off campus events, and
businesses in the NY/NJ metro area is required.
This position will often require evening and weekend hours.
Weekly travel between campuses is expected.
Must use personal vehicle for travel.
Preferred Qualifications
3 to 5 years of relevant experience preferably in higher
education.
Demonstrated understanding of and experience with issues related
to, working with under-represented minority groups, underserved
school districts, first generation student needs, multicultural
programs and services.
Exceptional oral and written communications and interpersonal
skills.
Demonstrated ability to think and act strategically.
Strong knowledge of and commitment to advancing diversity and
inclusion.
Objective thinker who handles confidential information in an
impartial manner.
Demonstrate initiative and creative ability to build
contacts/networks among internal and external constituencies.
Demonstrates a high degree of diplomacy, personal integrity, ethics
and sound judgment.
Ability to work effectively with faculty staff and
administrators.
Acquaintance with Rutgers academic policies and procedures
Familiarity with best practices for student success and academic
advising
Familiarity with recruitment systems and the ability to stay
current on diversity programs offered by the University and other
professional organizations.
Extensive experience coordinating major programs and events,
preferably in a higher education setting.
Extensive experience coordinating major programs and events,
preferably in a higher education setting; event management,
operations management, and student leadership expertise
preferred.
Special event management, operations management, and student
leadership expertise preferred.
Knowledge of survey tools such as Qualtrics and Google Forms,
Rutgers RIAS and HCM systems, budgets and financial analysis in an
academic setting preferred. Demonstrated knowledge of programming,
advising, budget management, and training
Equipment Utilized
Computer literacy in Microsoft Office including Excel, PowerPoint,
and Publisher are required.
Position would require access and use of a laptop computer and
printer.
Position will require advanced use of survey tools such as
Qualtrics and Google Forms.
Physical Demands and Work Environment
Requires the ability to perform in a dynamic fast paced environment
and communicate effectively with multiple constituencies,
tactfully, and diplomatically.
Must manage sensitive personal information with discretion and good
judgment.
May require travel between campuses for university business.
Some evening and weekend hours required.
Must be able to lift 50lbs or less.
Special Conditions
Posting Details
Posting Number 23ST0447
Posting Open Date 03/01/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion
of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and
Prospective Employees
(https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers
University requires all prospective employees to provide proof that
they are fully vaccinated and have received a booster (where
eligible) against COVID-19 prior to commencement of employment,
unless the University has granted the individual a medical or
religious exemption. Employees who are not eligible for a booster
at the time of an offer of employment must provide proof they have
received a booster upon eligibility and upload proof of same. Under
Policy 100.3.1 Immunization Policy for Covered Individuals
(https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf)
, if employment will commence during Flu Season, Rutgers University
may require certain prospective employees to provide proof that
they are vaccinated against Seasonal Influenza for the current Flu
Season, unless the University has granted the individual a medical
or religious exemption. Additional infection control and safety
policies may apply. Prospective employees should speak with their
hiring manager to determine which policies apply to the role or
position for which they are applying. Failure to provide proof of
vaccination for any required vaccines or obtain a medical or
religious exemption from the University will result in rescission
of a candidate's offer of employment or disciplinary action up to
and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to
all its employees and applicants for employment regardless of their
race, creed, color, national origin, age, ancestry, nationality,
marital or domestic partnership or civil union status, sex,
pregnancy, gender identity or expression, disability status,
liability for military service, protected veteran status,
affectional or sexual orientation, atypical cellular or blood
trait, genetic information (including the refusal to submit to
genetic testing), or any other category protected by law. As an
institution, we value diversity of background and opinion, and
prohibit discrimination or harassment on the basis of any legally
protected class in the areas of hiring, recruitment, promotion,
transfer, demotion, training, compensation, pay, fringe benefits,
layoff, termination or any other terms and conditions of
employment. For additional information please see the
Non-Discrimination Statement at the following web address:
http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Keywords: Rutgers, The State University of New Jersey, Newark , Senior Program Coordinator, Accounting, Auditing , Newark, New Jersey
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