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Senior Program Coordinator

Company: Rutgers, The State University of New Jersey
Location: Newark
Posted on: May 26, 2023

Job Description:

Senior Program Coordinator
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Position Details
Position Information
Recruitment/Posting Title Senior Program Coordinator
Job Category Staff & Executive - Administrative & Support
Department RBS I.D.E.A.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Assistant Dean, the Sr. Program Coordinator is a leadership position responsible for helping to advance RBS Inclusion, Diversity, Equity, and Access ( IDEA ) Office programs and initiatives at RBS .
This position is responsible for and not limited to the following:

  • Organizes, coordinates, implements, and monitors RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office

  • Assists in the recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds

  • Administers the following programs: RBS NextUP, RBS PREP , RBS B- STAR , RBS C.E.O. Network, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established

  • Oversees the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents

  • Develops processes, evaluates program effectiveness and identifies and recruits additional program resources

  • Oversees advertising and executes recruitment strategy to increase student engagement and involvement in RBS IDEA programs

  • Develops and maintains a master schedule of all programs and activities

  • Manages the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports

  • Runs, updates, and maintains RBS IDEA Office webpages

  • Oversees the production of electronic and printed marketing materials

  • Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders

  • Must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change

  • Ability and willingness to travel to off-campus events, and businesses in the NY/NJ metro area is required

  • This position will require frequent evening and weekend hours

  • Travel between campuses is expected

    Position Status Full Time
    Hours Per Week
    Daily Work Shift
    Work Arrangement
    Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
    The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
    FLSA Exempt
    Grade 05
    Position Salary
    Annual Minimum Salary 58867.000
    Annual Mid Range Salary 73298.000
    Annual Maximum Salary 87729.000
    Standard Hours 37.50
    Union Description URA-AFT Administrative
    Payroll Designation PeopleSoft
    Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
    Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
    Seniority Unit
    Terms of Appointment Staff - 12 month
    Position Pension Eligibility ABP
    Minimum Education and Experience

    • Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates a deep knowledge and understanding of program design and execution, coordination, organization, facilitation, data collection, general research principles and practices, report analysis, writing, social media networking, and promotion/outreach.

    • Also requires a minimum of two years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy.

      Required Knowledge, Skills, and Abilities

      • Knowledge of major academic and diversity issues with a demonstrated, clear understanding of the importance of a diverse and inclusive environment in a higher education setting.

      • Knowledge of EEO practices in a higher education.

      • Requires a minimum of three years of relevant experience in a program coordination or administrative function. Outstanding organizational, communication, interpersonal, and public speaking skills are necessary.

      • Ability to work well individually as well as on the team and represent the RBS IDEA Office, Rutgers Business School, and Rutgers University professionally and enthusiastically.

      • A firm understanding of academic support services is required. Must be self-motivated, detailed-oriented, and be able to interact effectively with diverse populations including students, high-level administrators, and business professionals.

      • Requires the ability to work cooperatively with others, manage multiple priorities and adhere to strict deadlines.

      • Firm understanding of and experience working with issues related to under-represented minority groups, underserved K-12 school districts and services.

      • Experience in higher education is also required.

      • Ability and willingness to travel to off campus events, and businesses in the NY/NJ metro area is required.

      • This position will often require evening and weekend hours.

      • Weekly travel between campuses is expected.

      • Must use personal vehicle for travel.

        Preferred Qualifications

        • 3 to 5 years of relevant experience preferably in higher education.

        • Demonstrated understanding of and experience with issues related to, working with under-represented minority groups, underserved school districts, first generation student needs, multicultural programs and services.

        • Exceptional oral and written communications and interpersonal skills.

        • Demonstrated ability to think and act strategically.

        • Strong knowledge of and commitment to advancing diversity and inclusion.

        • Objective thinker who handles confidential information in an impartial manner.

        • Demonstrate initiative and creative ability to build contacts/networks among internal and external constituencies.

        • Demonstrates a high degree of diplomacy, personal integrity, ethics and sound judgment.

        • Ability to work effectively with faculty staff and administrators.

        • Acquaintance with Rutgers academic policies and procedures

        • Familiarity with best practices for student success and academic advising

        • Familiarity with recruitment systems and the ability to stay current on diversity programs offered by the University and other professional organizations.

        • Extensive experience coordinating major programs and events, preferably in a higher education setting.

        • Extensive experience coordinating major programs and events, preferably in a higher education setting; event management, operations management, and student leadership expertise preferred.

        • Special event management, operations management, and student leadership expertise preferred.

        • Knowledge of survey tools such as Qualtrics and Google Forms, Rutgers RIAS and HCM systems, budgets and financial analysis in an academic setting preferred. Demonstrated knowledge of programming, advising, budget management, and training

          Equipment Utilized

          • Computer literacy in Microsoft Office including Excel, PowerPoint, and Publisher are required.

          • Position would require access and use of a laptop computer and printer.

          • Position will require advanced use of survey tools such as Qualtrics and Google Forms.

            Physical Demands and Work Environment

            • Requires the ability to perform in a dynamic fast paced environment and communicate effectively with multiple constituencies, tactfully, and diplomatically.

            • Must manage sensitive personal information with discretion and good judgment.

            • May require travel between campuses for university business.

            • Some evening and weekend hours required.

            • Must be able to lift 50lbs or less.

              Special Conditions
              Posting Details
              Posting Number 23ST0447
              Posting Open Date 03/01/2023
              Special Instructions to Applicants
              Regional Campus Rutgers University-Newark
              Home Location Campus Rutgers University-Newark
              City Newark
              State NJ
              Location Details
              Pre-employment Screenings
              All offers of employment are contingent upon successful completion of all pre-employment screenings.
              Immunization Requirements
              Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees ( , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals ( , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
              Affirmative Action/Equal Employment Opportunity Statement
              It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
              Supplemental Questions

Keywords: Rutgers, The State University of New Jersey, Newark , Senior Program Coordinator, Accounting, Auditing , Newark, New Jersey

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