Specialist, SD Americas

Company: Standard Chartered
Location: Newark
Posted on: March 20, 2023

Job Description:

Position: Specialist, Service Delivery AmericasPurpose:

• Ensure handling of HR operational activities for the Americas including US payroll, benefits administration and vendor management
• Serve as an escalation point for employee questions and dealing with issues relating to company policies, Payroll, benefits, verification of employment or any other related inquires through AskHR
• Work closely with GPS (Global People Services) ensuring delivery of payroll and benefits processes, review and update of process documentation, monitor flow of employee benefits data between systems (ADP and PeopleSoft Human Resource (HR) database)
• Monitor the processes to ensure accuracy and sustainable consistency and error free process
• Ensure confidentiality of the data dealt with and have appropriate procedures in place for transmit of payroll data to protect the data
• Coordinate monthly HR production call with Latin America Brazil, Colombia and Argentina
• Manage projects and tasks as neededResponsibilities:
  • Oversee and validate the US payroll process and serve as a back-up for LATAM payroll governance.
  • Review Overtime submission for accuracy and obtain line manager confirmation on claims in excess of threshold. Responsible for line managers' training for over-time, prepare dashboard monthly.
  • Assist with performance of CST's for SD activities including payroll and benefits.
  • Responsible for preparation and maintenance of monthly dashboard for LATAM payroll
  • Review semi-monthly funding for payroll and benefits and ensure completion of funding and posting of journal entries.
  • Manage end to end EEO-1 reporting requirements including generation and validation of required data for online submission of filing.
  • Review ADP payroll/benefits system access on monthly basis. Confirm field level access is appropriate and within user level of responsibilities.
  • Provide support to the Head of Specialist Delivery- Americas in relation to payroll and benefit processing for the US and LATAM
  • Maintain payroll and benefits articles within myHR ServiceNow
  • Support for internal and external audits as and when required
  • Serve as central point of contact for annual retirement plan audits. Respond to auditor request for information. Coordinate with extremal vendors and payroll team during audit process. Ensure for plan financial statement for accuracy.
  • Monthly reconciliation of retiree medical database & self-funding benefit accounts
  • Work with PRB, SD team and GPS finance team on creation of benefits budgets and ongoing monitoring.
  • Tax meeting
  • Setting up system required deduction codes for benefits / payroll. Co-ordinate with external vendors for new carrier connection.
  • Work with GPS finance team for Burden account reconciliation
  • Serve as a back-up for Maternity/Disability Leave Advisory sessions -meet with employees to explain the Bank's policies, and work with the Benefits/Payroll team / Vendors to ensure payroll processes are accurately.
  • Review and approve disability tracker and work with payroll team for payroll process. Serve as a back-up to notify to employee and line manager for the leave updates
  • Tracking Specialist Delivery activities - following up with Specialist Delivery team
  • Invoice processing - scanning over to HR Fin Ops team & tracking
  • Assisting in employee education sessions on Specialist Delivery products - scheduling rooms, assisting with material
  • Maintain project trackers of activities
  • Maintenance of employee handbooks and HR policy guides
  • Scheduling meetings with vendors
  • Monitoring central email in box and directing correspondence/queries to relevant PRB team members
  • Serve as a backup to conduct weekly new hire benefits orientation and maintain presentation deck.
  • Assist with maintenance and update I-9 files/reports Projects to assist on:
    • P-files projects
    • Open Enrolment - coordination with vendors and internal GPS teams on required changes and processesRegulatory & Business Conduct:
      • Display exemplary conduct and live by the Group's Values and Code of Conduct.
      • Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
      • Lead to achieve the outcomes set out in the Bank's Conduct Principles
      • Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
      • Exercise authorities delegated by the Board of Directors and act in accordance with Articles of AssociationRole Specific Technical Competencies:
        • Payroll processes including governance
        • Operational risk testing
        • Benefits administration including compliance, vendor management, invoice review
        • Financial management relating to central payroll and benefits budget.About Standard Chartered We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us. Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:
          • Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
          • Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
          • Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
          • In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
          • Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
          • Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
          • Flexible working options based around home and office locations, with flexible working patterns
          • Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
          • A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
          • Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
          • Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process. tThe salary range for this role is 72,000-117,200 USDVisit our careers website

Keywords: Standard Chartered, Newark , Specialist, SD Americas, Accounting, Auditing , Newark, New Jersey